Real automation projects that saved clients hours every week. See the problems, solutions, and measurable results.
Autonomous AI receptionists and outbound sales agents that handle real phone calls, book appointments, and manage patient/customer records in real-time.
Sales team needed to demo AI receptionist capabilities to healthcare prospects across 5 verticals (chiropractic, law, dental, med spa, physical therapy), but cold outreach had low engagement and manual calling was unscalable.
Built a fully automated AI outbound sales system where Retell AI (Rita) calls prospects, mirrors their receptionist experience, then reveals the demo. Integrated with GoHighLevel CRM for contact management and pipelines, Make.com as middleware (solving GHL's nested filter schema issues), and custom scripts for each vertical. Includes batch dialer, post-call handler, inbound handler, and a 7-state conversation agent (Nova).
Complete autonomous sales pipeline from lead list to booked demo. 5 vertical-specific AI scripts with tailored knowledge bases. Automated follow-up 10 minutes after AI call. Pipeline tracks every prospect from "New Inquiry" through "Active Patient."
Chiropractic office in Kihei, Maui needed a receptionist to handle inbound calls 24/7 — checking patient records, managing appointments, and answering questions — without hiring additional staff.
Built a fully autonomous Retell AI voice agent with 10 custom tools connected to GoHighLevel via Make.com middleware. The AI receptionist searches patient records by phone, creates new contacts, checks real-time calendar availability, books/reschedules/cancels appointments, updates patient info, and tracks every interaction through a 6-stage pipeline — all in natural conversation.
24/7 autonomous call handling with zero human intervention. Real-time appointment booking integrated with GHL calendar. Automatic pipeline tracking from "New Inquiry" to "Active Patient." Hawaii timezone-aware scheduling. Office staff freed to focus on in-person patient care.
Bathroom product company needed to automate booking across 4 calendar types (showroom visits, onsite visits, delivery, installation) with round-robin staff assignment, timezone handling, and 3-way sync between GHL, data store, and Respond.io.
Built an AI booking agent using GoHighLevel, Respond.io, and Make.com. Handles contact search/create/update, calendar availability checking across 4 calendars, round-robin staff assignment, automatic Wednesday/holiday blocking, phone number formatting, and real-time 3-way data sync.
Fully automated booking across 4 service types. Zero scheduling conflicts. Automatic staff rotation. Complete customer journey tracked from inquiry to installation.
End-to-end business infrastructure — CRM, email/SMS campaigns, AI auto-reply, websites, checkout flows, and invoicing — all running with minimal human intervention.
Startup needed a complete automated business system from scratch — website, email/SMS campaigns, AI voice responses, checkout flows, invoicing, and customer support — all with minimal manual intervention to operate as a lean, scalable business.
Built comprehensive GoHighLevel business infrastructure: Professional website with pricing & use cases, 4-step email sequence (demo ready → reminder → check-in → final follow-up), SMS automation, AI auto-reply system (email & SMS), smart checkout pages (basic/full/smart tiers), Python invoice generation, AI conversation agent with knowledge base, and complete customer onboarding workflow.
Fully operational business with zero manual touchpoints from lead capture to payment. AI handles all inquiries, automated sequences nurture leads, checkout converts customers, and invoices generate automatically. Client feedback: "We can run the entire business with AI doing 90% of customer interactions!"
Client needed automated lead generation with data enrichment, duplicate removal, contact validation, and daily reporting. Manual lead processing from multiple sources (Crexi PDFs, CRM exports) was taking 10+ hours weekly with inconsistent data quality and missed opportunities.
Built comprehensive Python automation system integrated with GoHighLevel API: Automated Crexi PDF extraction, reverse phone lookup enrichment (PeopleDataLabs), skip tracing (BatchData API), contact deduplication, data cleaning & formatting, GoHighLevel CRM sync, daily lead reports with metrics, and batch processing for thousands of contacts. 7 core scripts with batch shortcuts for daily operations.
10+ hours saved weekly with automated lead processing. Daily reports delivered automatically every morning. Contact data quality improved by 95%. Zero duplicates in CRM. Client feedback: "The daily reports are a game-changer!"
Production web applications built with modern stacks — PWAs, serverless APIs, real-time dashboards, and AI-powered interfaces.
AI company needed a centralized operations platform to manage prospect research, trigger voice calls, control automation scenarios, and coordinate team actions — all from a single secure interface instead of switching between 5+ tools.
Built a full-stack Progressive Web App on Vercel serverless functions with PIN authentication, rate limiting, and CORS-locked security. Integrates Claude API for prospect intelligence, GoHighLevel for CRM operations, Retell AI for fire-call automation, and Make.com for scenario control. Includes a local JARVIS agent for laptop-level automation and comprehensive team collaboration tools.
Single-pane operations dashboard replacing 5+ separate tools. Secure API endpoints with bearer auth and rate limiting (fire-call: 1/sec, contact-search: 10/min). Team members can research prospects, trigger calls, and control automations without technical knowledge.
AI company needed a professional website where prospects could actually experience the AI receptionist live — not just read about it — to dramatically improve demo conversion rates.
Built a modern, responsive website with an interactive Vapi SDK voice assistant demo embedded directly in the page. Visitors can talk to the AI receptionist in real-time. Includes lead capture forms, pricing tiers, and professional branding with a circuit board aesthetic.
Prospects experience AI capabilities firsthand before any sales call. Interactive demo differentiates from competitors who only show videos or screenshots.
Small construction crew needed a simple way to track daily attendance, advances, labor costs, and project expenses without internet access or complex software.
Built a fully offline browser-based app using localStorage. Tracks 7+ workers across 4-week cycles with full/half day attendance, cash advances with auto-deduction, and a complete expense dashboard (materials, equipment, transport, food, permits) with summary calculations.
Zero server needed — works completely offline on any device. Weekly breakdown with net balance, labor costs, and remaining pay calculated automatically.
Visual automation workflows connecting dozens of apps and APIs — from lead generation to AI-powered content creation and e-commerce fulfillment.
Property services company needed to automate their entire quoting process. Manual process took 2-3 hours per quote and was prone to errors in calculations, address validation, and follow-up tracking.
Built a comprehensive automation system using Zapier, Google Maps API, and custom JavaScript. Automatically validates addresses, calculates service areas, generates quotes, sends professional emails, logs to Sheets, and notifies the team for manual review edge cases.
Instant professional quotes with zero calculation errors. Client feedback: "This transformed our entire business process!"
Client needed to discover and qualify medical centers across 50+ ZIP codes for B2B outreach. Manual research took hours per location, and existing tools required 35+ API calls per ZIP.
Built a two-workflow intelligence system using n8n.io, Google Places API, and Apify. Smart search strategy (8-12 queries vs 35), auto-deduplication, LinkedIn intelligence enrichment, and contact validation. Triggered from a Notion button.
70% reduction in API costs. 500+ medical centers discovered with validated contacts and decision-maker LinkedIn profiles. Zero manual research required.
Freelancer spending 4-6 hours daily on Upwork job hunting — manually searching, writing cover letters, creating video intros, and tracking applications.
Built AI-powered system using n8n.io + GPT-4. Natural language search ("Find me n8n and Zapier jobs"), Apify scraping, AI-crafted cover letters, Repliq video intros, and Sheets tracking.
4-6 hours saved daily. 45% higher response rates with AI-personalized applications.
Client spent 6+ hours weekly manually copying leads from Yelp, Angi, HomeYou, and email into a single spreadsheet, often missing follow-ups.
Built a workflow using Make.com and Zapier to auto-collect leads from every source into Google Sheets with Slack alerts, lead scoring, and routing.
6+ hours saved weekly. 30% faster lead response. Zero missed leads.
E-commerce brand needed to generate product ad creatives at scale — captions, images, and layouts — without hiring a design team or spending hours per product.
Built an AI-powered creative factory using n8n, Google Sheets, Gemini API, and Nano Banana (AI image generation). Three workflow options: scraper + AI, text-only, or Google Forms trigger. Products go in, finished ad creatives come out.
Automated ad creation at $0.04-0.15 per product (or free tier). Eliminated manual design work entirely.
E-commerce business manually processing orders between Shopify, inventory, and shipping. 2+ hours daily, error-prone.
Automated workflow with n8n.io connecting Shopify, Google Sheets inventory, and shipping APIs with customer notifications.
90% reduction in manual work. Orders processed in minutes.
Client needed fast, reliable SMS alerts for every dispute update. Manual notifications were slow, inconsistent, and hurt customer experience.
Connected Zapier with Google Sheets and Twilio for automated, personalized SMS with conditional logic for different message types.
100% notification reliability. Support ticket volume decreased 25%.
Custom Python scripts, AI-powered analytics, web scraping systems, and production data pipelines processing thousands of records.
Support team spent 3+ hours daily compiling ticket reports. No categorization, no trend analysis, no SLA tracking. Management had zero visibility into support performance.
Built a production-ready 3-stage pipeline: (1) Zendesk API export with rate limiting, (2) GPT-4 AI categorization with broad/specific classifications and anomaly flagging, (3) 17 interactive HTML charts using Plotly — volume trends, SLA compliance (4h/24h/72h), agent workload, category distribution, and pattern analysis. Idempotent operations throughout.
Reports go from hours to 5 minutes. Management gets interactive dashboards with AI-categorized insights. SLA compliance tracking automated. 100% accurate data extraction.
Clients needed thousands of targeted business contacts from Google Maps, Avvo, Justia, AILA, and other directories — but manual collection was impossibly slow and paid tools were expensive.
Built a professional scraping system using Playwright, BeautifulSoup, and Selenium with proxy rotation, anti-bot protection, and email verification integration (Hunter.io, NeverBounce, ZeroBounce). Exports to CSV, Google Sheets, or database.
Thousands of verified leads extracted automatically. $35-144/month operating cost vs. $500+/month for commercial tools.
Construction company managing 41+ active projects across multiple Google Sheets. Manual syncing between Job Planner, Master Tracker, and Project Schedules wasted hours and caused data mismatches.
Built Google Apps Script + Python automation: auto-syncs Job Planner data to Master Tracker, integrates Google Calendar for fabrication/install dates, custom menu buttons for one-click operations, and error logging. Python scripts auto-detect column mappings.
41+ projects synced automatically with real-time Google Calendar integration. Zero manual data entry between sheets.
Real estate investor needed to process raw property lead data across 12+ US markets (CA, TX, NC, AR), cleaning and enriching thousands of records with phone/email data for outreach.
Built a Python pipeline with 7 core scripts and batch shortcuts: lead cleaning, skip tracing (BatchData API), reverse phone lookup (PeopleDataLabs), Google Sheets summary writing, WhatsApp-ready daily reports, and GHL CRM sync.
12+ markets processed with RAW-to-clean pipeline. Automated daily reports. One-click batch operations.
HR team manually tracked onboarding, timesheets, and documents across multiple systems. Slow, inconsistent, and error-prone.
Built custom Google Apps Script automation connecting Forms, Sheets, Drive, and Gmail. Automated document routing, approval workflows, and reminder notifications.
4+ hours saved weekly per HR team member. 100% onboarding task completion.
Managing 200+ students, 50+ mentors, and entire program operations through Python, Discord bots, GitHub tracking, and Google Sheets automation.
Educational program managing 200+ students and 50+ mentors across Discord, GitHub, Google Sheets, Gmail, and Zoom. Manual coordination of submissions, attendance, mentor assignments, team formation, and outreach was consuming the entire operations team's bandwidth.
Built 19+ automation modules in Python: Discord support bot with GPT-4 ticket categorization across 7 channels, GitHub/GitLab submission tracker (Units 1-10), mentor roster & assignment system, student management, alumni sourcing, Gmail workflows (OAuth 2.0), live team switching, and a complete operations playbook. All integrated with Google Sheets as the central data layer.
80% reduction in manual triage. Discord bot handles support across 7 channels. Automated submission tracking for 200+ students. Mentor assignments generated in minutes. Gmail workflows automated. Operations team freed for strategic work.
New cohort launching with hundreds of students needing Discord role assignments, weekly engagement tracking (Typeform + Discord + Zoom), office hours sheet generation, and calendar invite automation.
Built 6 automation modules: Discord role assignment with fuzzy matching from Google Sheets, engagement tracker (Typeform + Discord leaderboard + Zoom attendance), office hours generator (20 weeks of auto-created sheets with Apps Script routing), master student tracker with GitLab sync and HubSpot prep, and calendar invite automation.
20 weeks of office hours auto-generated. Discord roles assigned automatically with manual review for edge cases. Weekly engagement tracked across 3 platforms.
Program needed to send hundreds of personalized emails throughout the course lifecycle — enrollment, weekly updates, recruitment, interview scheduling — with dynamic content per student, cohort, and track.
Built a centralized system of 60+ email templates in markdown with dynamic variables (member name, cohort dates, GitHub login, absence count) and ERB logic for conditional content. Organized by message group with Git-based versioning.
60+ reusable templates across enrollment, weekly recaps, recruitment, and interviews. Zero manual email customization needed.
Program needed to generate personalized PDF certificates for hundreds of completers across multiple tiers (Regular, Advanced, AIOSC) — manually creating each one in InDesign was impractical.
Created a batch generation workflow using InDesign templates with data merge. Automated name injection, tier selection, and PDF export for 45+ certificates per batch run.
45+ certificates per batch across 3 tiers. Minutes instead of hours.
Operations team members needed to learn Python automation but had no structured path — existing courses were too abstract and didn't connect to real work.
Designed a competency-based training program with milestone-driven sessions: Python fundamentals, file operations, data processing, error handling, API integration, database operations, web scraping — all using real-world projects (student roster, admissions, reporting).
Team members progressed from zero Python to building their own automations. Real projects used as learning material.
Whether you need an AI voice agent, a GoHighLevel system, or a custom automation pipeline — let's talk.